Privacy Policy — Office Manager

1. Introduction

This Privacy Policy explains how Office Manager (“we”, “us”) collects, uses and protects personal information processed through the Service on behalf of your organisation.

2. Information We Collect

We collect information you or your administrator provide in operating the Service, including names, emails, phone numbers, payroll and leave data, meeting minutes, vehicle logs and account credentials. We also collect technical data such as IP addresses for security and rate limiting.

3. How We Use Information

The data we process is used to operate and secure the Service: authenticating users, generating payroll, managing leave and records, delivering communications, preventing abuse, and improving our Service. We do not sell your personal data.

4. Lawful Basis and Control

We process personal information under your organisation’s instructions as a data processor. Your organisation is responsible for the lawful basis of processing under applicable law. Users should direct access, correction or deletion requests to their administrator in the first instance.

5. Data Sharing

We share data only with service providers necessary to operate the Service (such as hosting and secure delivery of communications), under confidentiality obligations, and where required by law.

6. Security

We use industry-standard safeguards, including encrypted connections and minimum-privilege access, to protect your information. Sessions are time-limited and automatically ended after inactivity.

7. Retention

We retain data only as long as your organisation requires the Service, subject to legal obligations. Upon request by your administrator, data may be deleted or returned.

8. Your Rights

Depending on applicable law, you may have rights to access, correct, restrict, or delete your personal information, and to object to certain processing. Please contact your administrator to exercise these rights.

9. Contact

For privacy questions, please contact your organisation’s administrator.