# Office Manager > All-in-one office management software for Kenyan businesses. Handles KRA-compliant > statutory payroll, employee leave, attendance, documents, assets, visitors, petty > cash, vehicle logs, meetings with AI minutes, invoicing with KRA eTIMS e-invoicing, > double-entry accounting and task tracking — in one platform. Office Manager is a web application sold to small and medium enterprises (SMEs) in Kenya. It targets companies that currently run HR, payroll and finance on spreadsheets, paper files and WhatsApp, and replaces those with a single system where payroll deductions follow current KRA rules, employees self-serve leave, and finance gets a real ledger. ## Key facts - Product type: SaaS business management web application - Market: Kenya (nationwide, with Nairobi, Mombasa, Kisumu, Nakuru and Eldoret as major centres) - Currency: Kenyan Shilling (KES) - Statutory coverage: PAYE, NSSF, SHIF, Affordable Housing Levy, HELB, KRA eTIMS e-invoicing - Compliance: Kenya Employment Act public holidays and overtime, KRA tax invoice rules - Works in: any modern desktop, tablet or mobile browser - Contact: support@pigiecore.co.ke · +254 798 118 515 - Built by: PigieCore Solutions (https://pigiecore.co.ke) ## Modules ### People, HR & attendance Everything needed to manage a Kenyan workforce — from the first day at the company to the annual leave cycle. - **Dashboard** — A live overview of headcount, pending leave requests, unpaid invoices, cash on hand, tasks and today's attendance. - **Team & staff records** — Employee profiles with job title, department, employment type, KRA PIN, NSSF and SHIF numbers, bank and M-Pesa details, salary and leave balance. - **Departments & org chart** — Group staff into departments and view a visual org chart showing who reports to whom across the company. - **Onboarding & offboarding checklists** — Checklists are created automatically when an employee joins and when their account is deactivated, covering ID and bank details, contract signing, asset handover and exit clearance. - **Leave management** — Annual, sick, bereavement, maternity and unpaid leave requests with manager approval, SMS and email notifications, and working-day deduction that skips weekends and public holidays. - **Leave calendar** — A shared calendar of approved and pending leave so teams can see who is away, and optional sync to Google or Microsoft calendars. - **Leave carry-over & encashment** — Unused leave rolls into the new year up to a configurable cap, and any balance above the cap can be paid out through payroll as an end-of-year encashment. - **Attendance & time clock** — One-tap clock-in and clock-out, configurable working hours and grace period, automatic late detection, and per-employee monthly attendance summaries. - **Document register** — Store contracts, IDs, work permits and medical cards against each employee, with automatic expiry reminders before a document lapses. ### Payroll & payslips Statutory-compliant Kenyan payroll with the extra inputs real workplaces need, and payslips employees can actually read. - **KRA-compliant payroll** — Monthly payroll that automatically computes PAYE, NSSF, SHIF, the Affordable Housing Levy and optional HELB deductions under current KRA rules, with tiered NSSF and the SHIF minimum applied automatically. - **Casual & per diem payroll** — Pay casual workers by the day or week, with per diem allowances and an option to mark each run as statutory or non-statutory. - **Overtime, bonuses & allowances** — Capture overtime hours and rates, one-off bonuses, and allowances per employee or across the whole payroll run. - **Staff loans & advances** — Issue staff loans or salary advances, deduct repayments automatically from future payroll, and track the outstanding balance on each employee. - **Statutory exports** — Download P9, payroll register and statutory deduction schedules for your accountant or KRA filings, plus CSV exports for analysis. - **Employee payslips** — Each employee sees their own payslips online, and every payslip is branded with your company logo, details and KRA PIN for internal use. ### Money: invoicing, tax & accounting Get paid faster and stay tax-compliant, from raising an invoice to filing it with KRA. - **Invoicing** — Create branded invoices with sequential numbering, track partial and full payment, record balances and print or share branded PDF invoices. - **KRA eTIMS e-invoicing** — Submit invoices to the Kenya Revenue Authority's electronic Tax Invoice Management System and print the official control number and verification QR code on the invoice. - **Payment reminders** — Automatically remind customers by SMS and email when an invoice is overdue, using your own payment instructions, with a configurable interval and reminder cap. - **Bills & expenses** — Record supplier bills, utilities and recurring costs, track what has been paid, and keep operating expenses alongside income. - **Petty cash** — Manage an office float with vouchers, receipts and per-requestor spend limits, so you always know exactly how much cash remains and who spent it. - **Accounting** — A full double-entry ledger with chart of accounts, journal entries, trial balance, profit and loss and balance sheet, plus bank and M-Pesa reconciliation and VAT returns. - **Analytics & reports** — Payroll cost trends, leave utilisation, attendance rates, invoice ageing, cash flow and visitor footfall, with printable reports for management and KRA. ### Day-to-day operations The routine admin of running an office, so nothing depends on someone remembering. - **Meetings** — Schedule meetings with attendees, agenda and location, notify invitees by SMS and email, and record decisions and actions. - **AI-generated minutes** — Turn meeting notes or a transcript into structured minutes, action points and owners using AI, then publish a branded printable document. - **Task management** — Assign tasks to staff with due dates and priority, let assignees report progress with photos and comments, and acknowledge or reopen completed work. - **Visitor management** — A digital visitor book capturing name, phone, host, purpose and vehicle registration, with check-in and sign-out times and footfall reports. - **Asset register & custody** — Track laptops, phones, vehicles and equipment with purchase value and serial numbers, plus a full checkout and return trail showing who holds each item. - **Vehicle log book** — Record vehicle trips with driver, destination, purpose and odometer readings, and print a log book for KRA tax allowances and audits. - **Requisitions** — Raise and approve petty cash and car log requisitions with printable branded forms. ### Platform, branding & security The infrastructure that keeps company data private, correctly branded and correctly notified. - **Company branding** — Upload your logo and company details once, and they appear on every payslip, invoice, report, P9, requisition and PDF export. The KRA PIN is only ever shown on internal documents, never on customer invoices. - **SMS & email notifications** — Keep staff and customers informed automatically by SMS and email on leave decisions, payroll, invoices, payment reminders, document expiry and visitor sign-in. - **Two-factor authentication** — Protect every account with a 6-digit authenticator code at login, backed by single-use recovery codes. - **Roles & permissions** — Separate admin, secretary, manager and employee views, so staff only see the records and actions relevant to their role. - **Multi-company isolation** — Each company gets a completely private workspace — staff, requests, records and financial data are never shared between organisations. - **Works in any modern browser** — A responsive web app that runs on desktop, tablet and mobile, with printable documents and PDF exports for anything that needs signing or filing. ## All module names Dashboard, Team & staff records, Departments & org chart, Onboarding & offboarding checklists, Leave management, Leave calendar, Leave carry-over & encashment, Attendance & time clock, Document register, KRA-compliant payroll, Casual & per diem payroll, Overtime, bonuses & allowances, Staff loans & advances, Statutory exports, Employee payslips, Invoicing, KRA eTIMS e-invoicing, Payment reminders, Bills & expenses, Petty cash, Accounting, Analytics & reports, Meetings, AI-generated minutes, Task management, Visitor management, Asset register & custody, Vehicle log book, Requisitions, Company branding, SMS & email notifications, Two-factor authentication, Roles & permissions, Multi-company isolation, Works in any modern browser ## Frequently asked questions ### Does Office Manager handle Kenyan statutory payroll deductions? Yes. Office Manager computes PAYE, NSSF, SHIF, Affordable Housing Levy and optional HELB deductions in line with current KRA rules, and generates digital payslips. ### Can employees apply for leave through the system? Yes. Employees apply for annual, sick, bereavement, maternity and other leave in seconds. Managers approve or reject with one tap, balances update automatically, and everyone is notified by SMS and email. ### Does Office Manager track employee attendance and working hours? Yes. There is a one-tap time clock for clock-in and clock-out, with configurable working days, work start and end times, and a grace period. Late arrivals beyond the grace period are flagged automatically, and each employee gets a monthly attendance summary. ### Does Office Manager handle leave carry-over and paying out unused leave? Yes. You set an annual entitlement and a carry-over cap. Unused days up to the cap roll into the new year, and any balance above the cap can optionally be encashed. At year end the encashable days are calculated per employee, then added to payroll as a leave-days payout you can prefill in one click. ### Can Office Manager file invoices to KRA eTIMS? Yes. Office Manager integrates with the Kenya Revenue Authority's electronic Tax Invoice Management System (eTIMS). You submit an invoice from the invoice screen and Office Manager stores the returned control number and prints the official eTIMS verification QR code on the invoice. A submission failure never blocks invoicing, so you can retry safely. ### Does Office Manager manage documents and track expiry dates? Yes. Contracts, national IDs, work permits, medical cards and certificates are stored against each employee, and the system alerts you automatically before a document expires so you can renew it on time. ### Can Office Manager track company assets and who has them? Yes. The asset register records laptops, phones, vehicles and other equipment with purchase value and serial numbers. Items can be checked out to a staff member and returned, leaving a full custody trail, plus movement reports for audits. ### Does Office Manager have a visitor management system? Yes. The digital visitor book records each visitor's name, phone number, host, purpose of visit and vehicle registration, with check-in and sign-out times, notifications to the host, and footfall reports. ### Does Office Manager automate onboarding and offboarding? Yes. Onboarding and offboarding checklists are created automatically when an employee account is created or deactivated, covering items such as ID and bank details, contract signing, asset handover and exit clearance. ### Does Office Manager include accounting and task tracking? Yes. The accounting module gives you a full ledger with trial balance, profit & loss and balance sheet, plus bank and M-Pesa reconciliation and VAT returns. Tasks let managers assign work to a staff member, who reports progress with photos, and managers can acknowledge or reopen the task. ### Does Office Manager support multi-company offices? Yes. Each organization gets its own fully private workspace, so staff, requests and records stay completely isolated between companies. ### Does Office Manager notify employees and customers automatically? Yes. Office Manager sends SMS and email notifications automatically for leave requests and decisions, payroll, invoices, overdue payment reminders, document expiry warnings, visitor sign-in, and task assignments. ### How are approvals and audit trails handled? When an employee submits a request, the relevant manager and admin are notified instantly. Approvals and rejections are recorded with a full audit trail and the employee is informed by SMS and email. ### How is company and employee data protected? Accounts can be protected with two-factor authentication using a 6-digit authenticator app code plus single-use recovery codes. Each company workspace is fully isolated from every other, access is restricted by role, and the KRA PIN is only ever printed on internal documents, never on customer invoices. ### Is Office Manager suitable for SMEs in Kenya? Absolutely. It is built for small and medium businesses across Kenya - combining payroll, petty cash, car logs, meetings and invoicing in one affordable platform. ## Pages - [Home](https://officemanager.pigiecore.co.ke/): product overview, all modules, pricing and FAQ - [Payroll](https://officemanager.pigiecore.co.ke/solutions/payroll): Set up your payroll run, and Office Manager automatically computes statutory deductions — PAYE, NSSF, SHIF, Affordable Housing Levy and optional HELB — straight from the latest KRA rules. Review the run, approve it, and every employee instantly receives a secure digital payslip by email and SMS. No spreadsheets, no manual tax tables. - [Leave Management](https://officemanager.pigiecore.co.ke/solutions/leave): Employees apply for annual, sick, bereavement, maternity, paternity or any custom leave in seconds. The right manager is notified instantly and approves or rejects with a single tap. Leave balances update automatically, the request history is fully audited, and the whole team is kept informed by SMS and email. - [Petty Cash](https://officemanager.pigiecore.co.ke/solutions/petty-cash): Team members raise petty cash requisitions with an amount and reason, and the responsible approver accepts or declines them instantly. Every approved request is recorded against your petty cash fund, so you always know how much is outstanding, spent or available — with a clean, audit-ready trail. - [Car Logs](https://officemanager.pigiecore.co.ke/solutions/car-logs): Log every vehicle — repairs, servicing, fuel, insurance and mileage — in a single, organised ledger. Assign vehicles to drivers, track maintenance schedules and insurance renewals, and keep a complete history for every car in your fleet, so nothing slips through the cracks. - [Meetings & AI Minutes](https://officemanager.pigiecore.co.ke/solutions/meetings): Set up meetings with an agenda and attendees, and Office Manager handles the follow-through. AI automatically summarises the discussion into clear minutes — action items, decisions and owners — so your team stays aligned and no decisions get lost after the meeting ends. - [Invoicing & Bills](https://officemanager.pigiecore.co.ke/solutions/invoicing): Create professional VAT invoices for your clients in a couple of clicks, track suppliers' bills, and see exactly what you're owed and what you owe. Keep statuses clear — draft, sent, paid and overdue — so your cash flow is always in view. - [Terms and Conditions](https://officemanager.pigiecore.co.ke/terms) - [Privacy Policy](https://officemanager.pigiecore.co.ke/privacy) - [Cookie Policy](https://officemanager.pigiecore.co.ke/cookie-policy) ## Optional - [Sitemap](https://officemanager.pigiecore.co.ke/sitemap.xml)